Who we work with / Councils and local authorities
IT disposal for councils, recorded for audit and procurement.
Collection, data erasure and hard drive destruction across civic offices, depots, libraries and other council buildings, with the records your information governance, waste and procurement teams ask for.
Evidence for audit, waste and procurement
Disposing of IT touches data protection, waste law and procurement rules at the same time. Each needs its own evidence.
What the council has to show
Data was erased or destroyed
The council stays the controller under UK GDPR for personal data on retired devices, so it needs evidence of what happened to each one.
Waste went to an authorised person
Under the waste duty of care in section 34 of the Environmental Protection Act 1990, waste must be passed to someone authorised to take it, with transfer records kept.
Social value was considered
The Public Services (Social Value) Act 2012 asks authorities to consider social value when buying services, and tenders often score it.
Every asset is accounted for
Internal audit and the asset register need each disposed device closed off by serial number.
What we provide
One process for every building, with the same records each time.
- An asset list for every collection, by building
- An erasure report for each device wiped for reuse
- A certificate of destruction listing every drive by serial number
- One named contact for your whole programme
- Reuse before recycling, with working equipment refurbished and resold
The records you receive
The same set of documents for every collection, ready to file with your information governance and audit records.
Asset list
Every device in each collection, by make, model and serial number
Erasure reports
One for each device wiped for reuse
Certificate of destruction
Every destroyed drive, listed by serial number
Buy-back statement
Itemised, where we buy equipment with resale value
Built around a council estate
Council IT sits in many buildings, run by different services. We plan the collection around that.
Many buildings, one record
Offices, depots, libraries and community buildings collected on agreed dates. Each site gets its own asset list, and the programme gets one combined record.
Drives that can’t leave the building
On-site destruction for drives from services that handle sensitive data, such as revenues and benefits or social care, with every drive listed by serial number.
Social value, locally
We’re a North East company, so councils in the region can buy locally. Working equipment is reused before anything is recycled.
Working with us
Company details for your supplier records. You’ll have one named contact from first quote to final certificate.
Request a quote- Where we work
- North East England, serving organisations nationwide
- Your contact
- One named contact for your whole programme
- Records
- Asset list, erasure reports and a certificate of destruction for every collection
Planning a council refresh or office move?
Send us a rough count by building, or your asset list, and we’ll come back with a quote and proposed collection dates.